EA - Rethink Priorities is hiring an Events and Office Coordinator by Rethink Priorities

Link to original articleWelcome to The Nonlinear Library, where we use Text-to-Speech software to convert the best writing from the Rationalist and EA communities into audio. This is: Rethink Priorities is hiring an Events and Office Coordinator, published by Rethink Priorities on February 2, 2023 on The Effective Altruism Forum.Application deadline: February 12th, 2023, at the end of the day in US/Eastern (EST).About the PositionThe Events and Office Coordinator role at Rethink Priorities is a 90% event coordination and 10% office management position. The position reports to the Operations and Finance Manager.The Coordinator will be the primary event planner for RP, working on running 5-7 team retreats, 1 all-staff retreat, and up to 10 additional events each year. The typical event that the coordinator will work is a retreat for a team of researchers, enabling them to focus on solving key problems in their work. The events will range from 5 to 100 people. Event planning responsibilities include: researching and booking venues, securing supplies for events, booking lodging and coordinating travel for attendees, and often traveling to the events to ensure the operations run smoothly (and other tasks that may be required to organize an event).The Coordinator will also serve as office manager for the Rethink Priorities office in Philadelphia, Pennsylvania. This aspect of the role will primarily entail keeping the office stocked with supplies, coordinating visits by guests, ensuring it is prepped for events, managing the mail, and coordinating with vendors. On average, the role will be in office around 1 day a week, though there isn’t a strict schedule that the role is expected to follow (except as needed for events).This role is primarily remote, with in-office work occasionally required in the Fishtown neighborhood of Philadelphia, Pennsylvania, and is open to candidates located in the Philadelphia area, or who are willing to relocate. You may be expected to attend meetings during working hours between UTC-8 and UTC+3 time zones, where most of our staff are based. This role is open to full-time candidates.Key ResponsibilitiesCoordinating staff retreats and other events from start to finish, primarily by:Booking meeting spacesCoordinating mealsResearching and securing lodging for attendeesCoordinating travelAssist with events project managementStreamlining communication between the planning committee and attendeesProviding in-person support; traveling to larger events to ensure that they run smoothlyManaging event budgetsTaking the lead on in-person initiatives for Rethink Priorities, including through the creation of new events for staffManaging the RP Philadelphia Office, primarily by:Keeping supplies stockedCoordinating in-office coworking daysCoordinating with vendorsManaging access to the space for staff and visitorsChecking and distributing mailPrepping the space for eventsProcessing event requestsManaging the office calendarWhat we are looking forSkills and CompetenciesStrong attention to detailStrong project management skillsCritical thinking and problem solvingInterest in providing a high-quality experience for event attendeesAbility to write clear and concise communications with event attendeesKnowledge and Experience2+ years of organizing in-person events with many moving parts (i.e. vendor coordination, attendee communication, etc.)Location and Travel RequirementsResiding or willing to relocate to Philadelphia, PA USAAbility to travel both in the US and internationally up to 10 weeks per yearWhat we offerCompensationAnnual salary between the following ranges for a full-time position, prorated for part-time work:$80,000 - $81,000 USD pre-taxThe exact salary will be based on the candidate’s prior relevant experience and corresponding title level, and calculated using RP’s salary algorithm. RP does not negotiate salaries to ensure fairness.Other BenefitsOpportunity to contribute to a fast-growing...